New POP 3 Email Configurations

 

Summary

 

I am happy to announce that your mail account(s) have been upgraded to add additional security and features such as built-in SPAM guards.  In order to continue receiving email using Outlook or Outlook express a few minor changes are needed and are outlined in this document.

 

You know also have the ability to access your email anywhere you have an internet connection.  Please read the Web Email section for more details.

 

For future reference, this document and others like it will be placed on http://www.kevinmargeson.com/WebSupport.htm

 

 

Document Contents:

 

Summary. 1

Web Email 2

Configuration of OUTLOOK EXPRESS. 3

Configuration of MS OUTLOOK 2002 / XP. 14

Configuration of OUTLOOK 2000. 19

Contact Information. 24

 

Cross Reference For Terms in this Document

Examples Using www.KevinMargeson.com

MyAlias@MyDomain.com = Kevin@KevinMargeson.com (Full email address)

Pop.Server.com = Pop.KevinMargeson.com

SMTP.Server.com = SMTP.KevinMargeson.com

MyAccount_1 = Kevin@KevinMargeson.com (Full email address)

Email@YourDomain.com = Kevin@KevinMargeson.com (Full email address)

 

Web Email

 

A new web email interface was also included in this upgrade.  To retrieve your mail via this new web interface type the following: http://www.accountsupport.com/mail/

 

 

 

 

 

The following page will appear (Shown at left)

 

Enter your full email address: example: kevin@kevinmargeson.com and password (Same password which is used in setting up your email account).

 

 

 

 

 

 

 

 

Notes:

 

 

 

Configuration of OUTLOOK EXPRESS

 

An E-mail Client (also known as an E-mail Program) is probably already installed on your personal computer. Examples of e-mail clients include Microsoft Outlook, Outlook Express, Eudora and Netscape Mail.

This step of the tutorial describes how to configure Outlook Express to receive mail from one or more of your mailboxes. To download Outlook Express click here.

Configuring Outlook Express 6.0

 

·  You can open Outlook Express on your computer by going to Start -> Programs -> Outlook Express.

If you are automatically directed to the Internet Connection Wizard, select Use an existing Internet mail account and click on the Next button. This will open a window called Your Name. You can now skip to the next bullet.

If the Wizard does not begin automatically, select the Tools menu, then Accounts. This will open a window called Internet Accounts. In this window, select the Mail tab and click on Add -> Mail. This will activate the Internet Connection Wizard, and you will see the window called Your Name.



·  On the Your Name screen, enter your first and last name. Click Next to move on to the next screen.



·  On the Internet E-mail Address screen, enter the e-mail address you would like to set up on Outlook Express. Click Next to move on to the next screen.



·  On the E-mail Server Names screen, select POP3 from the pull-down menu. (POP3 will likely be the default setting.)

Then enter pop.hostcentric.com in the box labeled Incoming mail server and smtp.hostcentric.com in the box labeled Outgoing mail (SMTP) server Click Next.

NOTE: You can also enter mail.yourdomain.com for both the incoming and outgoing mail servers.



·  On the Internet Mail Logon screen, enter your e-mail address as the Account name. Then enter the password that corresponds to that mailbox and click Next to move on.

NOTE: Enter the e-mail address of your actual mailbox, NOT a forwarding address. Once you have configured Outlook Express to this mailbox, Outlook Express will receive mail sent to all forwarding addresses associated with this mailbox.

Click here for more information about mailboxes and forwarding addresses.

If you have previously configured e-mail programs to your mailbox using only the name of the mailbox ("mailbox_name" with no "@domain.com"), continue to use that mailbox name.



·  You have successfully entered all of the information required to receive e-mail from the mailbox. Click Finish to move on. You will still need to set up your account properties.



·  If you are brought back to the Internet Accounts window, you will see the e-mail account you just created listed as pop.hostcentric.com. Select your account and click on the Properties button to set up your account properties.

If you are not brought back to the Internet Accounts window, you can open it by selecting first the Tools menu and then Accounts. Click on the Mail tab, select your account and click on the Properties button to set up your account properties.



·  Under the General tab, fill out all the User Information. The Name and E-mail Address fields should already contain the information you entered previously, but you can use this screen to enter your Organization (your company, association, etc.) and Reply Address.

NOTE: Your reply address is the address to which messages will be sent when people reply to your e-mail messages. It is usually the same as your e-mail address.



·  Click on the Servers tab and you will see the account information you entered previously. Select the My server requires authentication check box under the Outgoing Mail Server heading as show below:



·  Finally, click on the Advanced tab and make sure that nothing is checked in the Server Port Numbers section. Your Outgoing Mail (SMTP) Server Port Number should be set to 25 and your Incoming Mail (POP3) Server Port Number should be set to 110. Click Apply; then click OK.

NOTE: If you have previously sent messages with a different SMTP port number, that number will still work.



Outlook Express has now been configured to your mailbox! Click on the Inbox icon in the left navigation menu of Outlook Express to see the inbox of the e-mail account you just set up. (You may have to close the Internet Accounts window first.)

Testing Your Account

 

·  Send yourself a message from an external e-mail address to make sure that you are properly set up to receive mail. Click on the Send/Recv button to receive your incoming e-mail, and you should see a window like the one below.

 

·  Next, send a message using Outlook Express to an external e-mail address to make sure that you can send mail.

If you do not receive an error message when you receive or send mail, you can begin using Outlook Express.

·  If your account is not working properly, an error message window will open, similar to the one below. Click on Details to view the specific message under the Errors tab:



·  If you have followed all the steps of this tutorial and are unable to send and receive messages using Outlook Express, please contact Kevin Margeson

Add Another Mailbox



If you would like Outlook Express to receive mail from more than one mailbox, select first the Tools menu and then Accounts to reopen the Internet Accounts window. Click on Add -> Mail to add another mailbox and continue along with the steps outlined in this tutorial.

 

Configuration of MS OUTLOOK 2002 / XP

 

An E-mail Client (also known as an E-mail Program) is probably already installed on your personal computer. Examples of e-mail clients include Microsoft Outlook, Outlook Express, Eudora and Netscape Mail.

This step of the tutorial describes how to configure Microsoft Outlook 2002/XP to receive mail from one or more of your mailboxes. To download Microsoft Outlook click here.

Configuring Microsoft Outlook 2002/XP

 

·  You can open Microsoft Outlook on your computer by going to Start -> Programs -> Microsoft Outlook.

·  Once in Microsoft Outlook, from the Tools menu, select E-mail Accounts. Then select the radio button marked Add a new e-mail account and click Next.



·  Select the radio button marked POP3 and click Next.




In the User Information fields, enter your first and last name and e-mail address you would like to set up on Microsoft Outlook.

In the Server Information fields, enter pop.hostcentric.com as the Incoming mail server and smtp.hostcentric.com as the Outgoing mail server.

NOTE: You can also enter mail.yourdomain.com for both the incoming and outgoing mail servers.

In the Logon Information fields, enter your e-mail address as the User Name and the password for that mailbox as the Password. Then click More Settings.

NOTE: Enter the e-mail address of your actual mailbox, NOT a forwarding address. Once you have configured Outlook to this mailbox, Outlook will receive mail sent to all forwarding addresses associated with this mailbox.

Click here for more information about mailboxes and forwarding addresses.

If you have previously configured e-mail programs to your mailbox using only the name of the mailbox ("mailbox_name" with no "@domain.com"), continue to use that mailbox name.



·  Click on the Outgoing Server tab and check the box labeled My outgoing server (SMTP) requires authentication.

Then select the radio button marked Use same settings as my incoming mail server.



·  Click on the Advanced tab and verify that the Incoming server (POP3) is set to 110 and the Outgoing sever (SMTP) is set to 25. Then click OK.

NOTE: If you have previously sent messages with a different SMTP port number, that number will still work.



·  Microsoft Outlook has now been configured to your mailbox! Click Finish; then click on the Inbox icon in the left navigation menu of Microsoft Outlook to see the inbox of the e-mail account you have just set up.



Testing Your Account

 

·  Send yourself a message from an external e-mail address to make sure that you are properly set up to receive mail. Click on the Send/Receive button to receive your incoming e-mail.

Next, send a message using Outlook to an external e-mail address to make sure that you can send mail.

If you do not receive an error message when you receive or send mail, you can begin using Microsoft Outlook.

·  If you have followed all the steps of this tutorial and are unable to send and receive messages using Microsoft Outlook, please contact Kevin Margeson

Add Another Mailbox



If you would like Microsoft Outlook to receive mail from more than one mailbox, select first the Tools menu and then E-mail Accounts again and continue along with the steps outlined in this tutorial.

 

Configuration of OUTLOOK 2000

 

An E-mail Client (also known as an E-mail Program) is probably already installed on your personal computer. Examples of e-mail clients include Microsoft Outlook, Outlook Express, Eudora and Netscape Mail.

This step of the tutorial describes how to configure Microsoft Outlook to receive mail from one or more of your mailboxes. To download Microsoft Outlook click here.

Configuring Microsoft Outlook 2000

 

·  You can open Microsoft Outlook on your computer by going to Start -> Programs -> Microsoft Outlook.

·  Once in Microsoft Outlook, select first the Tools menu, then Services and click the Add button.



·  A smaller window will open called Add Service to Profile. Select Internet E-mail from the Available information services menu and click OK.



·  Another window will open called Mail Account Properties. Click on the General tab and give your Mail Account a name. If you would like, you can give it the same name as the mailbox that you are setting up.

Then, enter the User Information by filling out your first and last Name, your Organization (your company, association, etc.), your E-mail address (the address you would like to set up on Microsoft Outlook) and Reply address. Your reply address is the address to which messages will be sent when people reply to your e-mail messages. It is usually the same as your e-mail address.



·  When you have finished entering the User Information, click on the Servers tab. First, enter the POP Incoming Mail Server as pop.hostcentric.com and the SMTP Outgoing Mail Server as smtp.hostcentric.com.

NOTE: You can also enter mail.yourdomain.com for both the incoming and outgoing mail servers.

·  On the Internet Mail Logon screen, enter your e-mail address as the Account name. Then enter the password that corresponds to that mailbox.

NOTE: Enter the e-mail address of your actual mailbox, NOT a forwarding address. Once you have configured Outlook to this mailbox, Outlook will receive mail sent to all forwarding addresses associated with this mailbox.

Click here for more information about mailboxes and forwarding addresses.

If you have previously configured e-mail programs to your mailbox using only the name of the mailbox ("mailbox_name" with no "@domain.com"), continue to use that mailbox name.

Finally, select the My server requires authentication check box under the Outgoing Mail Server heading.



·  Click on the Advanced tab and make sure that nothing is checked in the Server Port Numbers section. Your Outgoing Mail (SMTP) Server Port Number should be set to 25 and your Incoming Mail (POP3) Server Port Number should be set to 110. Click Apply; then click OK.

NOTE: If you have previously sent messages with a different SMTP port number, that number will still work.



·  Microsoft Outlook has now been configured your mailbox! Click on the Inbox icon in the left navigation menu of Microsoft Outlook to see the inbox of the e-mail account you just set up.

Testing Your Account

 

·  Send yourself a message from an external e-mail address to make sure that you are properly set up to receive mail. Click on the Send/Receive button to receive your incoming e-mail, and you should see a window box like the one below.




Next, send a message using Outlook to an external e-mail address to make sure that you can send mail.

If you do not receive an error message when you receive or send mail, you can begin using Microsoft Outlook.

·  If your account is not working properly, an error message window will open, similar to the one below:



·  If you have followed all the steps of this tutorial and are unable to send and receive messages using Microsoft Outlook, please contact Kevin Margeson

Add Another Mailbox



If you would like Microsoft Outlook to receive mail from more than one mailbox, select first the Tools menu and then Services again and continue along with the steps outlined in this tutorial.

 

 

Contact Information

 

Kevin Margeson

Cell: 716.583.1842

Email: Kevin@kevinmargeson.com

Support Page: http://www.kevinmargeson.com/WebSupport.htm